Frequently Asked Questions
Equifest is the largest equestrian show in the UK, with entries exceeding more than 12,000 and some 1,200 stables provided onsite.
With so much going on at the show, the team at Equifest is on hand to help and provide the answers to some of the most common questions competitors ask.
- Do I have to qualify to compete at Equifest? You do not have to qualify to come to Equifest. We have over 600 open classes and as long as you reach the criteria of the class you can enter as many as you like.
- How do I qualify for the Championship classes? By competing at a show which is running qualifiers for the Championship you wish to qualify for. If you visit the affiliations page there you will find a list of shows that have affiliated with us and the qualifiers they will be running. This list is updated through the season on a weekly basis – this is normally on a Friday. The qualification will go to the first two places unless they have already qualified, if they have the qualification will then move down the line. Don’t forget to have your qualification card in your pocket for the judge to sign and verify your qualification.
- How do I get a qualification card? Qualification cards can be downloaded from the affiliations page. Alternatively, just contact the office either by email – firstname.lastname@example.org or phone and they will pop one in the post to you.
- How do I find a show holding qualifiers? If you visit the affiliations page and click on qualifying shows there you find a list of shows that have affiliated with us. This list is updated on a weekly basis throughout the season – normally on a Friday as the affiliations come into us.
- Do I have to be a member to compete and how much is membership? No, you do not have to be a member to qualify or to compete at Equifest. Membership costs are Adults £30.00 and Junior (under 16) £15.00
- What are the advantages of being a member of Equifest? The advantages are you have an opportunity to book stables in the two members stabling area – these stables are limited so to book these you have to be quick off the mark once you receive your schedule. Reduced entry fees both online and postal.
- How do I enter? There are two main ways to do your entries. Our online system. Firstly, you must obtain a password. You can do this by scrolling down to the new customer / new account field. Complete this form and click send. During office hours you will receive your password fairly quickly. Out of office hours, I’m afraid you will need to wait until we come back into the office to process your application. Once you receive your password and customer number (customer number is different to your membership number) you will be able to log on to your account and away you go. Oh, don’t forget to add your animal’s details first. Alternatively, you can simply fill in the entry form in your schedule and pop it in the post to us complete with a cheque or credit card details. ALL ENTRIES MUST BE SENT IN BEFORE THE CLOSING DATE. If you need to change any classes that you have entered – or you decide to bring a different horse/pony to the one originally catalogued, we will change this free of charge up to the close of the online entries. After the close of online entries, unfortunately, we cannot accept any more entries from un-catalogued horses/ponies. We will still amend entries after the close of entries but all amendments will incur a £5 administration fee.
- How do I know you have received my entries? If you enter online you will receive a confirmation email by return. If you do not receive this it means there could have been a problem with your order. If this happens please call the office and we will check the status of your order. In addition to this email, we will be sent a confirmation letter through the post. This may take up to 14 days depending on the time of year. Postal entries you will receive a confirmation letter in the post – again this could take up to 14 days. Once you receive this letter please CHECK THE INFORMATION ON IT IS CORRECT.
- Do entries really close on the closing date? YES, THEY DO. Here in the office, we cannot emphasise just how important it is for you to adhere to this date. The closing dates for postal entries are as per the current schedule and online entries at midnight as per the current schedule. Once the online closing date has passed we are unable to catalogue any more horses or take any additional entries from catalogued horses as we have to move on to the next stage of the show preparation.
- Can I do additional entries at the show? Yes, you can for CATALOGUED horses only and as long as there is availability in the class. All you need do is come to show office by 4.00 pm the proceeding day of the class you wish to enter.
- How do I book stables? Sponsors Indoor, Member A & B and Pink duration & Pink day stables can only be booked by completing a stabling form and sending it into the office. Blue duration and Blue day stables can be booked by our online system or by completing a form and sending it into the office. ALL STABLE BOOKINGS MUST BE ACCOMPANIED BY AT LEAST ONE ENTRY PER STABLE BOOKED
- How long can I have my stable for? Duration stables will be available from 10.00 am Wednesday 17th – 10.00am Sunday 21st August.
- Do I have to wear my back number? Yes, back numbers must be worn by all exhibitors whilst mounted or handling including exercising. This is so you can be quickly identified in the event of an accident/emergency.
- Can I camp on-site? Yes, we have plenty of grass areas for you to pitch your tent.
- What facilities can be found on-site? Showers, Toilets, 24-hour security, Shop, Cash Points and Bars.
- Where can I eat? We have an onsite restaurant serving hot and cold food as well as numerous mobile catering units.
- Do I need to bring my own bedding and feed? It is entirely up to you. There may be provision to purchase bedding during the show.
- Do you have permanent stables? All stable onsite are temporary stables.
- Will there be First Aid on-site? We will have a Doctor and Paramedics on site all week. Paramedics will be found in the medical centre or roaming around the site. In extreme emergencies please call 999.
- Will there be vets on-site? There will be a vet on-site from 8.00 am to 5.00 pm Thursday to Saturday. Out of these hours, they will be on call. Their number will be on your exhibitor’s information. If you do not have this to hand please go to either your stable manager or show office and they will give you the number so you can contact them. All fees will be payable to the vet at the end of the consultation.
- Will there be a farrier on-site? He will be available on-site during show hours. His number will be on your exhibitor’s information. Just call him on that number and he will come to your stable and rectify your situation. All fees will be payable directly to the farrier.
- How can I buy tickets? There is no charge for admission but there is a £10 car pass if you wish to bring a car on site. This can be booked in advance or alternatively, a car pass can be bought at the gate.
- Are dogs permitted at the show? But they must be on a lead at all times and you must CLEAN UP after your dog. Lost dogs will be compounded and will not be released until a find of £20.00 has been paid. All fines will be donated to our designated charity. Any dangerous dogs will be evicted from the site with immediate effect along with all connecting parties. Only Assistance Dogs will be permitted in the Indoor Arena.